The outdoors is one of the most popular places to host an event. Not only can you fit more attendees than with an indoor location, but outdoor events also give you a chance to create unique opportunities. You can host your event in a location that fits your theme and activities.
However, hosting an event outdoors comes with its challenges. There are so many extra things to consider. These can include weather, electricity, permits, and more.
Don’t worry. Our guide will discuss our top five event tips and tricks for hosting a memorable outdoor experience. Ensure your guests have a wonderful time without running into any unexpected snafus.
1. Have a Backup Plan for Weather
One of our top hacks for planning events is to be prepared for the weather. You need to have a plan for inclement weather, including monitoring weather reports as the event draws nearer. Figure out in advance what your strategy is if there’s rain.
Some of the questions you should ask yourself include:
- Can I rent tents?
- Will my event need to be canceled or postponed?
- Can my event be moved inside?
The answers to these questions will help you figure out your weather planning decisions.
2. Pick Fun Outdoor Activities
There are so many outdoor activities you can choose from, depending on the type of event you’re hosting. For example, an outdoor movie company can get you set up with a space for people to watch movies. This is a great option for people looking for events to host that their whole community can enjoy.
3. Select the Right Location
Your event location will play a part in whether or not people show up for it. You want your outside event to be in a place that people can easily get to. There should also be plenty of on-site parking available to attendees.
Another thing to keep in mind is that the venue should be in an area where people can have fun before and after your outdoor event. There should be plenty of hotels, restaurants, and shops nearby.
4. Prep Your Setting
You can decorate your outdoor event based on what your event’s theme is. Some examples include:
- Table decorations
- Stage design
- Decorative backdrops
- Goodie bags
Tents and umbrellas can shelter your guests while adding visual interest. We recommend spraying bug spray underneath your tables before your event starts. The smell of the spray will go away, and so will the bugs.
5. Make Your Event Space Comfortable
Your outdoor event venue might be designed for such occasions. If not, you might need to put in more work to make it suitable for attendees. You’ll need things like:
- Sanitation facilities
- Outhouses
- Lighting
- Tables
- Shading
- Electric fans
- Seating
- Food
- Drinking water
Plan Ahead When Hosting Outdoor Events
Outdoor events are a fun way for people to spend time together while enjoying the great outdoors. Planning will ensure that your event is memorable for you and your attendees.
Did you find this article helpful? We’re here to help you plan for your upcoming event. Check out one of our other blogs for more helpful information.
